Refund Policy & Weather Policy


Refund Policy

Rider membership and race entry fees are NOT refundable. Race entry fees are transferable within the current year series as long as we receive an email before 11:59 PM on the Tuesday immediately preceding the race weekend (send email to kyla@arkansasmtb.org).

To save time and money, we strongly encourage everyone to take advantage of online race registration through the Pit Zone registration system. Registration deadline is Tuesday at 11:59 PM the week of the race. Onsite registration will be available at the race venue, but will be subject to a $10 late fee.

Weather Policy

Below are the guidelines for how Arkansas League will conduct races in the event of challenging weather. Our primary considerations are the safety of racers, race support staff, race visitors, and potential damage to the race venue (trails and infield).

Any decisions regarding cancelling, postponing, or altering race start times, lap length, number of laps, etc. will be made jointly by the Arkansas League Director, Chief Course Marshal and land manager. Often this decision cannot be made until the day of the race due to the unpredictable and emergent nature of wet or stormy weather. That said, we will do our best to make the call to cancel, change venue or reschedule a race by noon the Thursday immediately preceding race weekend.

The Arkansas League will make every attempt to notify the racing population via email (addresses taken from rider, parent, and coach emails entered when registering in the Pit Zone online registration system), Facebook, Twitter, and website updates as early as possible.

Arkansas League Weather Guidelines:

  • Races are held on their scheduled dates and times unless the race course or weather on the day of the race is deemed unsafe or dangerous.
  • Arkansas League will have the option to delay the start of a race from the published times if the weather has created dangerous conditions.
  • Courses and/or lap lengths may be altered or shortened because of weather conditions.
    • Arkansas League will advise of changes to race course or lap count at the pre-race coach meeting if changes are known at that time.
    • Last minute changes will be broadcast to racers at the start of each field via the staging and starting staff.
  • All racing will stop immediately in the presence of lightning, thunder or other severe weather events. Course marshals will direct racers off course where they can seek shelter in vehicles, trailers/RVs, or buildings.
  • Re-starting a race that has been stopped (and course cleared) due to lightning (or other emergency): depending on schedule and number of laps completed, the race may be declared over. If time permits, racers will be directed to re-stage at the start line and an abbreviated race will be conducted.

Race fees:

  • If a race venue is moved or a race is re-scheduled race fees will automatically be applied to the moved or re-scheduled race.
  • If a race is cancelled due to weather or acts of nature, Arkansas League typically still incurs most expenses associated with holding the race (site fees, equipment rentals, insurance, etc). As such, we ask for your cooperation in donating your race fee to the league to help us offset those expenses, and help us build a stronger league for the future. If this creates a financial hardship for you or you feel that you cannot support this guideline, please send your refund request to kyla@arkansasmtb.org.

Race points:

  • If a race is cancelled (not able to be moved or rescheduled):
    • No team points will be awarded and the race will not be included in the season overall team point standings.
    • No individual points will be awarded and the race will not be included in the season overall individual point standings. Riders will still have a “drop race” available from the remaining races (IE: season overall standings will be calculated based on 3 of 4 per NICA rule 8.1) and the 25 series bonus points will be awarded based on completion of all races in the shortened series.
  • If a race is partially completed (some fields complete their race and others do not):
    • No team points will be awarded and the race will not be included in the season overall team point standings.
    • Individual points will be awarded in all of the fields that completed their race and those fields will proceed through the season as normal.
    • No individual points will be awarded in the fields where races were not completed and the race will not be included in the season overall individual point standings. Riders will still have a “drop race” available from the remaining races (i.e.: season overall standings will be calculated based on 3 of 4 per NICA rule 8.1) and the 25 series bonus points will be awarded based on completion of all races in the shortened series.

Questions?

Contact Arkansas League Director Kyla Templeton at kyla@arkansasmtb.org.

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